## Workflow states

The **State** column on the **Workflows** page displays the current status of each workflow:

- **Draft**: Workflows start here when created and saved. Drafts can be freely edited and tested.
- **Published**: Once a workflow is built and tested, it can be published. Published workflows are frozen (cannot be edited directly) but can still be tested.

- To change a published workflow, you must either **restore** it (creating a new minor version) or **duplicate** it (creating a new major version).
- **Live**: A workflow that actively processes evaluations through the evaluation API.

- Live workflows cannot be edited directly. To change them, duplicate or restore first.
  - Only one workflow per use case can be live at a time.
  - **Important:** If an experiment (Champion–Challenger) is active, you cannot make a workflow live until the experiment finishes.

* * *

## Workflow versioning

RiskOS™ uses **major and minor versions** to track workflow changes.

- Created when a workflow is duplicated.
  - Example: Duplicating version **1.x.0** creates version **2.0.0**.

- Increment each time a workflow is edited and saved.
  - Example: Editing version **1.0.0** and saving produces **1.1.0**.

1. On the three-dot menu, click **Show Version History**.
2. The **Version History** window displays:

- Minor version status
   - Notes for each version
   - Action dates
   - User who made the changes

- You can **view** and **restore** any previous minor version. Restoring creates a new editable version with the same configuration.

### Archive view

Workflows can be archived. Access the archive view from the three-dot menu by selecting **View archived workflows**. Archived workflows can’t be published or edited, but they can be viewed or restored at any time.

### Activity tab

Shows a timeline of all actions taken on a workflow’s major version.

* * *

## Actions in the Workflow page

These actions are available depending on your role and permissions:

- **Edit**: Modify a draft workflow.
- **Duplicate**: Create a new draft based on an existing workflow. Produces a new major version.
- **Publish**: Freeze a draft and move it to the published stage.
- **Make Live**: Launch a published workflow (requires **Move to Live** permissions).

- The workflow immediately begins processing incoming traffic.
- **Export**: Download a workflow configuration (requires **Review** permissions).
- **Archive**: Move a workflow to the archive view (requires **Review** permissions).

- Archived workflows are not deleted.
  - To access them, click the three-dot menu next to **New Workflow** → **View archived workflows**.
  - **Restore**: Archived workflows can be restored to the Draft stage if needed.

* * *

## Important indicators

When viewing the Workflow dashboard, look for these visual indicators:

- **Workflows with errors**: A red triangle icon in the **Tags** column indicates errors in the workflow.
- **Experiment Active Workflow**: A workflow currently in an experiment cannot be made live until the experiment ends. See [Champion–Challenger](https://help.socure.com/riskos/docs/experiments#/) for details.